2. why do we process which personal data?
3. what data do we process?
We may request, store, collect and process the following personal information about you for the following purposes: – Identification data: Name, first name, surname – Personal contact details: Telephone number, e-mail address, address – Identity information for the rental – Personal characteristics: Gender, date of birth, nationality – Financial details (including payments, account number, etc.) – Sports data – Pictures (photos, videos, recordings, etc.)
We only collect personal data that you provide to us in various ways (e.g. reservation forms, forms to complete and contact our website, personal/telephone/email contact,…). We do not collect any personal data about third parties, with the exception of the information we receive from the affiliated associations/associations or federations. No group of people may be subject to automated decision making or profiling.
4. disclosure of data to third party processors
We may disclose the information you provide to us to third parties if necessary for the purposes described above. For example, we may use a third party processor: – Storage and processing of data in the cloud (through a cloud service provider) – Support of the Internet environment (web hosting, mail hosting); – Provision of the IT infrastructure (including IT network, server,…); – Supervision of (financial) administration – Insurance for participants, tenants and volunteers – Provision (and distribution) of newsletters and invitations. – Visitor responses can be routed through an automated spam detection service. We never disclose personal information to contractors (external service providers), except to those with whom we have a processing agreement or whose terms have been incorporated into the terms of the agreement. Of course, we will make the necessary arrangements with these two parties to ensure the security of your personal data.
5. transfer of data to third parties Recipients
We share personal information with the following external parties: – Associated organizations that are part of the sports ecosystem. – Subsidy Authorities – Partners with whom we organise activities in cooperation (activities developed with two or more organisations and exchanged for participant lists). Of course, we will make the necessary arrangements with these parties (third party recipients) to ensure the security of your personal information and to ensure that your information is kept confidential. In addition, we will not disclose the information provided to third parties unless required and/or permitted by law, e.g. in the course of a police or judicial investigation. At no time do we sell or rent your personal data to third parties. We never pass on your contact data to third parties for commercial purposes. We can also pass on personal data to third parties if you give us your consent. This consent may be revoked at any time, without prejudice to the legality of the processing before its revocation. We do not pass on any personal data to persons domiciled outside the European Economic Area.
We process personal data of persons under the age of 18 only with the consent of their parents or legal representative. The following data of the parents can be processed: Identification data and private contact data (for parental consent)
7. storage period
Bike&Trail does not store personal data for longer than for the purpose for which it was provided, taking into account the time required to fulfil legal requirements (e.g. in the area of accounting). However, the retention periods may vary depending on the purpose. Bike&Trail undertakes not to keep the data for more than 10 years after the end of the cooperation. If you leave a reaction, this reaction and the metadata of this reaction will be stored forever. This allows us to automatically recognize and approve follow-up responses instead of moderating them. For users registered on our website (if any), we also store personal information in their user profile. All users can view, change or delete their personal information at any time (the username cannot be changed). Website administrators may also view and change this information.
8. data security
The following appropriate technical and organisational measures have been taken to protect personal data from unlawful processing: – All persons who may gain knowledge of your data on behalf of Bike&Trail are bound by the confidentiality of this data. – We have a policy for user names and passwords on all our systems; – We pseudonymise and encrypt personal data as required; – We systematically back up personal information in order to recover it in the event of physical or technical incidents; – We regularly review and evaluate our actions and make adjustments as necessary; – Our employees are informed of the importance of protecting personal data. These employees will have access to your information as they need it to perform their jobs properly.
9. your rights to your data
If you have a complaint about the processing of your personal data or about the exercise of your rights, please contact us directly. Mail: email@example.com You have the right to file a complaint with the data protection authority (GBA) at any time: Printing machine 35 1000 Brussels Commission@privacycommission.be